Opportunities at KPMG Nigeria

KPMG Nigeria – Our client is a leading indigenous group with interests in diverse portfolio of businesses. Our client is desirous of filling a key role with best-in class talent in terms of skills and experience for the position below:

PERSONAL ASSISTANT
REF NO: DTR34

DETAILED JOB DESCRIPTION
Manage the Chairman’s & personal calendar and schedule, providing reminders on events as necessary
Screen phone calls, enquiries and requests, and handling them when appropriate
Arrange social activities for the Chairman as requested
Accompany the Chairman to events as requested, handling logistics arrangements and confirming arrangements prior to the event
Arrange personal travels, visas and accommodation, and occasionally travelling with the Chairman to provide general assistance during trips
Run personal errands for the Chairman as assigned by the Chairman or Chief of Staff
Support the Executive Assistant in administrative activities as may be required

QUALIFICATIONS & REQUIREMENTS

First degree from a reputable institution
At least 3 – 5 years working experience
Excellent organisational and time management skills
Good written and spoken communication skills
Accuracy and attention to detail
Flexible and adaptable approach to work
Ability to use own initiative
Ability to multi-task and prioritize workload
Calm and professional manner

EXECUTIVE ASSISTANT
REF NO: GLO102

DETAILED JOB DESCRIPTION
Manage the official calendar and schedule of the Chairman; book appointments and organise meetings, visits, lunch, calls etc. with key stakeholders to ensure effective use of executive time
Draft routine correspondence on behalf of the Chairman
Maintain, update and categorise the Chairman’s contacts lists for easy reference at all times
Handle the Chairman’s local and international travel arrangements, detailing itineraries where necessary
Take minutes during meetings, prepare reports of meetings and summary of briefs for use by the Chairman and other stakeholders
Receive, open and prioritise all incoming mail, ensuring all correspondence is dealt with swiftly
Receive and screen incoming calls and deal with enquiries whenever appropriate with tact and diplomacy
Maintain effective and comprehensive electronic  and paper filing systems to ensure efficient flow of correspondence, documentation and ease of access
Carry out research, and assist in the preparation of speeches, presentations and report materials when requested
Ensure the Chairman’s official documents(passport, visa, insurance policies, memberships, etc.) are renewed before their expiry
Ensure the protection, security and confidentiality of all files, records and reports

QUALIFICATIONS & REQUIREMENTS
First degree and/or post graduate degree from a reputable institution
Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
Proficient in the use of Microsoft Office, with an ability to become familiar with business specific IT programs and software
Ability to communicate is a foreign language is an added advantage
Excellent organizational skills
Critical thinking and problem-solving skills
Impeccable multi-tasking abilities
Exceptional interpersonal skills
Very good attention to detail
Excellent communication skills (written /verbal)
Professional discretion and confidentiality
Friendly and professional demeanour

FACILITIES MANAGER
REF #: GLO101

DETAILED JOB DESCRIPTION
Work closely with the Chairman and Chief of Staff to plan and execute the overall strategy for managing the Chairman’s facilities in different locations, and all household employees
Supervise and train all household employees (cleaners, security men, cooks, etc.) and coordinate all household activities, assuring timely and high quality completion of all tasks
Supervise the work of external contractors, service people, artisans, and all service providers, ensuring the best quality of work and adherence to all household standards and expectations
Carry out periodic inspections of the Chairman’s house(s), identifying faults/ issues that need to fixed
Ensure routine preventive maintenance is carried out on all household assets (generators, cars, washing machine, cookers, etc.)
Organise, schedule and oversee corrective maintenance and repairs of all household assets
Develop proposed budgets for running the Chairman’s house(s) and prepare periodic shopping lists for household requirements
Meet with vendors and negotiate contractsfor the provision of food, furnishings, and technical maintenance to ensure good value for the Chairman
Keep running records of all household expenses and compare with approved budget
Maintain household checking and petty cash accounts
Support the recruitment and interviewing of all household staff
Develop and maintain secure storage room “vault”  and inventory of contents.

QUALIFICATIONS & REQUIREMENTS
First degree and/or post graduate degree from a reputable institution preferably in Estate Management, or any other relevant discipline
Minimum of 8 – 10 years working experience in similar positions
Strong interpersonal, relationship-building, networking skills
Very good negotiation skills
Excellent attention to detail
Excellent project management skills
Action-oriented and driven to results
High level of loyalty/discretion.

CHIEF OF STAFF
REF #: YHS10

DETAILED JOB DESCRIPTIONS
Oversee and manage the office of the Chairman, including supervision of all employees
Oversee the management of the Chairman’s schedule and activities, ensuring alignment with priorities, and optimal use of time
Set the agenda for the Chairman’s internal and external meetings and events and ensure that the Chairman is adequately prepared for all meetings and events
Coordinate the execution of special projects or commitments of the Chairman
Proactively identify issues that could impact the successful execution of the Chairman’s commitments
Attend meetings, both internal and external, on behalf of the Chairman
Liaise with external and internal stakeholders (e.g. employees, government institutions, etc.) on behalf of the Chairman
Be the first point of contact on all internal and external communication that require the President’s attention and input
Prepare / contribute to the preparation of speeches, presentations, articles and proposals for the Chairman
Compose correspondence on a wide variety of matters, including material of confidential nature, on behalf of the Chairman
Accompany the Chairman to selected meetings/speaking engagements and develop relationships with key stakeholders
Perform other tasks as assigned by the Chairman

QUALIFICATIONS & REQUIREMENTS
Minimum of 12+ years working experience with at least 3 – 5 years in management
Experience in consulting, operations or marketing and sales
Flexibility to travel
High sense of responsibility and accountability
Strong business acumen, maturity and tact, including the ability to relate with highest levels of management
Highly-developed communications skills (written/verbal)
Strong interpersonal and negotiating skills -able to build relationships with stakeholders
Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment
Unquestionable personal code of ethics, integrity, diversity and trust
Good sense of self and strong executive presence
Strong decision-making capability
Effective, versatile and action oriented
High level emotional intelligence/political savviness
Resilient

TO APPLY
Click on Job Title below:

PERSONAL ASSISTANT         APPLY HERE
EXECUTIVE ASSISTANT        APPLY HERE    FACILITIES MANAGER           APPLY HERE  

CHIEF OF STAFF                      APPLY HERE

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